Working with Uploaded Files

Preparing a file for upload

Before you upload a file, you should make sure that it is a file type that visitors to your site will be able to deal with.  Uploading content in formats such as Microsoft Word or PowerPoint is generally pretty safe since most users will have access to these applications. Uploading files in formats such as Printshop™ or Adobe illustrator™ however may leave visitors to your site frustrated since they are unlikely to have the software necessary to read these files.

For less popular file types, it is a good idea to convert your files to PDF (Adobe’s portable document format) before uploading  them. This helps to make sure that files will be readable by others.  Programs that you can use to convert files to PDF format include:

Uploading a File

Note that these instructions do not apply to images or graphics. Photos or graphics should be uploaded using the “Contribute a Photo” option in the “Photo Gallery” menu since images are handled specially by the system.  You will need to be logged into the website as an administrator or an account with upload file privileges.  To upload a file select “Document Library” -- > “Upload a File”. You will see the screen below appear. Click on the “Browse” button to select the file to upload from your local computer.

Once you select the file and click “Upload File”, a message will appear indicating that the upload is in progress. Depending on the size of the file, it may take a few minutes to upload a large file.

Once the file has uploaded successfully, you will see a screen similar to the one below. This is where you can provide information about the uploaded file. It is a good idea to fill in these screens as completely and accurately as possible.

If the file you are uploading already exists on the web-server, you will be warned as shown above that the system is about to replace an existing file.  NeatClubs will attempt to determine the type of file that you are uploading based on its three character suffix.  You should provide a descriptive name for the uploaded file as well as some text to describe the file contents.

The maximum size of file that can be uploaded is controlled by NeatWorx. The default value is 8 MB.  If you need to upload larger files such as videos, we can provide instructions on how to upload these large files via ftp.

Please do not attempt to upload HTML files directly into the system.  HTML files must be created in NeatClubs using the online editor.  You can use the editor to cut and paste the relevant sections of an HTML webpage into NeatClubs if you wish.  Uploading a full HTML file into NeatClubs will have unpredictable behavior.

Associating an uploaded file with an existing document

In addition to being able to upload a new binary file, you can also “attach” a file to an existing document in the document library.  You can tell which of your files have attachments by looking at the “Detailed View” of your document library as shown below.

Under the “Type” column, icons will appear showing the type of file or document stored in the document library. Note that the icon () is used for regular on-line HTML content (that can be changed on-line) and the envelope symbol () is used for Newsletters where the document contents may be sent by e-mail.

To replace an uploaded file without deleting and creating a new file, you can change the document properties by selecting the “Edit Properties” icon ().

If you are replacing the uploaded file associated with a document in the document properties screen, ensure that you select a “Type of Attachment” from the list if the proper type is not already selected.  This will help NeatClubs display the correct graphical icons for the type of file that you’ve uploaded.

Also, ensure that the “Attached File” checkbox is checked if there is in fact an attached file.  If a file is attached to the document, you will see the attached file name as shown below.  If you use the Browse feature to retrieve a new file, you can select the new document to upload and then click on “Save Document Information” to replace the existing attachment with a new attachment.  Large documents may require several seconds to upload to the server.

As mentioned earlier, please do not attempt to upload HTML files as attachments. HTML files must be created in NeatClubs.COM using the online editor. You can use the editor to cut and paste the relevant sections of an HTML webpage. Uploading a full HTML document will have unpredictable behavior since the document is likely to include <HTML> and <HEAD> tags and the HTML employed as NeatClubs.COM content is intended to be only the HTML that appears inside the <BODY> tags of the document.