This is where you can adjust the NeatClubs to reflect your own terminology. There are seven setup options as shown below. You can click on these icons individually to navigate to a setup screen appropriate for each category & definition setting. As with other system setup options in NeatClubs you must be logged in as a system administrator for these options to be visible.
You can learn more about each of these setup options by clicking the links below to navigate to the appropriate section
This menu options allows you to specify the subset of user-defined photo collections that will appear by default when the photo gallery is viewed. This option makes it easy to change the contents of your photo gallery frequently since you can just change the groups to be displayed periodically.
Just as there are System Document Types, there are also System Pictures Types. Pictures in NeatClubs.COM include both graphic images that you may upload, as well as photographic images normally in JPEG format. The “System Picture Types” option is used to specify a list of System-wide picture types. As is the case with documents, photos or pictures may be placed in user-defined categories when uploaded, to make it easier to organize your photos into logical groups. These user-defined categories will normally have the most relevance, but System Picture Types are still important because different types of pictures may be used for special purposes as explained below.
Side Panel Graphic: This System Picture Type is used to identify a graphic formatted to display on the left or right hand side panels of the website. For aesthetic reasons, these side-panel graphics should normally be pre-formatted to 150 pixels in width. The vertical size is less critical although 112 pixels is a good choice. (if your side panel images are not the same size, the web-page can appear to jump around when these images are animated in some views). When configuring “Side Panel Elements or Ads” in the System Setup menu, you may display up to three graphical side panel ads. Your choice of images to load into the side panels will be limited to those images in your Photo Library that have the “System Picture Type” value set to “Side Panel Graphic”. Side Panel Graphics may be image types including .PNG, .GIF or .JPG files.
Web Header Graphic: Another reserved System Picture Type is the “Web Header Graphic”. Web Header Graphics will appear across the top display area of your website. You may also supply smaller header graphics for lower bandwidth devices such as cellular phones with built in browsers or PDAs, and put them in this System category.
By associating an uploaded Header Graphic with the “Web Header Graphic” system type, you can select the uploaded image as a Web Page Header under “Website Layout and Preferences” / “B-Website Setup Information” in the System Setup menu. Header Graphics should be pre-sized to the size of your web page (normally approximately 800 pixels wide by 150 pixels tall), and you should leave the web header graphic size unchanged when you upload the graphic. You may optionally upload Adobe Flash .SWF files (as shown) and assign them to this System Picture Category as well.
If a flash file is uploaded, the system will automatically generate the “wrapper” HTML code required to play the flash content on the website. Flash content is not supported for the optimized header graphic for PDA or wireless devices since the goal for these types of devices is to have small simple content that will appear correctly on the widest range of possible devices.
It is a good practice to specify the precise dimensions of your header graphic so that images and flash elements do not appear distorted. By providing the dimensions, the page will also load and render faster. When you select a Web Header Graphic in the Website Setup Information option under the Website Layout & Preferences setup option, you’ll be given the opportunity to provide the dimensions of the graphic in pixels.
Email Header/Banner Graphic: Much as the Web Header Graphic described above is designed to appear at the top of a web page, a separate graphical element appear on all outgoing e-mail originating from the website. E-Mail Header Graphics will be embedded in outgoing e-mail messages and will render in most HTML capable e-mail clients including Microsoft Outlook. Because the Email Header Graphics will appear in an e-mail client, they should be designed to be smaller than the Web Header Graphic (typically 400 pixels wide or lower, by approximately 50 pixels tall). Email Header Graphics may contain a stylized graphic or logo and may be associated with individual Newsletters. This ability to associate a custom Email Header Graphic with a particular document means that different types of Newsletters can have different appearances. For example, a Monthly Newsletter may employ a different header graphic than a Member Bulletin.
NeatClubs.COM allows you to define both “System” and “User” document types that classify and categorize documents stored in the Document Library. Available System Document types are defined by the administrator, whereas User Document types may be assigned by person adding the document. Normally the user-defined document types will be of the greatest interest to most users. Only System Administrators may add or modify the System Document Type definitions. System Document types may include “Web Pages”, “Newsletters”, “Event Descriptions” and “Survey Text”. Newsletters are treated specially by the system as they have the property that they can be mailed to all, or a subset of your membership directory. This can be done using the “Send Newsletter” facility built into the system under the “Newsletters” menu option. A special category of System Document called “SYSTEM” is used by the system itself and should not be removed. In many views of the Document Library, System Documents will not appear since they are not considered relevant for most users.
Another reversed System Document Category is "Templates". Templates are used to provide your own printable registration forms to be generated automatically for received registrations. Using your own Custom Registration Forms is explained in Custom Forms .
Many organizations will run programs that fall into particular categories. For example, a recreational center may run “Recreational Classes, Competitive Events, Competitive Training and Lunches”. An association or small business may run “in-person Seminars, web seminars and host lunches. The listing the common types of events here that have meaning for your organization, people adding events into your calendar will have the option of indicating what category an event belongs to. Website visitors who view your upcoming events will have the ability then to filter the complete list of event be categories.
Another use of events is to group classes together into common types. For example “Parents & Tots” and “Mommy and Me” may be two children’s classes targeted at pre-schoolers. By creating a category called “Pre-School Programs” and associating these classes with that category in the event setup, Facilities can automatically generate pull-down menus showing all classes in a category and can filter session schedules by program category.
“Session Names & Dates” are relevant only for organizations conducting class registrations where classes are grouped by season or session. Session Names & Dates can be specified under the “System Setup” / Website Layout & Preferences”, “Categories & Definitions” side-panel menu. Sessions are relevant for clubs that run classes that reccur weekly on a seasonal basis. For example, classes might take place in Fall, Winter and Spring sessions, where each class reccurs weekly or biweekly for some number of weeks that may vary by session. Using the “Session Names & Dates” interface, you can enter the session names that are appropriate for your organization. If you are using class style registrations in the Event management facilities, it is essential that you enter these session names for your organization. The configuration screen for the sessions and dates is shown below.
You may enter up to ten session names for your organization although most organizations will likely run no more than three or four sessions per year. For some types of activities that run year-round such as “Birthday Party Bookings” it can be useful to enter another session of the name “Year Around” or some other suitably descriptive name.
You may optionally provide a description of the date range for the sessions as well. If these date ranges are provided, they will automatically be added to program schedules describing season schedules in an appropriate place. The first example shows the week at a glance view for the entire facility. The date range will appear as shown below if a date range is entered for the corresponding session name
Similarly, for individual program descriptions for classes, dates will appear above the weekly class schedule if they are associated with a session name.
When configuring events types that involve recurring classes, you will be asked to associate your event definition with a calendar year and a session. If you run the same class in three distinct sessions each year, this will translate into three separate event definitions as far as the NeatClubs registration engine is concerned.
NeatClubs.COM can associate individuals in your database with particular member categories. You may enter up to twenty member types that have meaning for your organization. For example, for people who have indicated an interest in receiving your newsletter, you may want to associate them with a “Newsletter” member type. Similarly, if you are running a sporting organization, you may have a member class called “Recreational” and another called “Competitive”. A “member” in the terminology of this document, refers to any individual that is stored in your website’s main membership database. Members are normally people who can login to the web-site although this is not necessarily always the case.
Some clubs or businesses will schedule classes or events at multiple facilities. In order to support multi-facility schedules, NeatClubs.COM allows you to define the names of your facilities as well as descriptive text for each facility. If you leave these entries blank the system will assume there is only one facility. If multiple facilities are entered, when defining class style registration events or resource reservation events, you will need to indicate the facility that the event is associated with. The system assumes that each registration event is associated with only one facility. If your registration event does in fact span facilities, clear directions will need to be provided in the descriptive text associated with the event definition to make it clear what classes run at what facilities.
